Getting started

Invite the bot, create a list, tick a task and set a reminder — in a few minutes.

Team Tasks Manager (TTM) lets your team share and manage tasks without leaving Discord. This page takes you from zero to a working list: create it, tick a task, set a reminder.

Everything is free during the beta

Every feature is unlocked, for every server. Where these pages mention the Free plan or Premium, it applies only after the beta — see Free during the beta.

1. Invite the bot

Add to Discord

That button invites Team Tasks Manager to your server. Keep the permissions it asks for: TTM needs them to post lists, run reminders and write the timeline. If you skip one, the bot tells you exactly which permission is missing when it needs it. What each permission is for: The permissions TTM asks for.

2. Create your first list

Type / in the message box and pick the command, or start typing its name:

/create-list

If your Discord is in another language, the command has a translated name: in Italian it is /crea-lista. Every name is in Commands reference.

TTM replies with a short explanation of how to write a list and a Create your list button. Click it: a form opens with two fields, the list title and the list of activities. Write one activity per line, each starting with a dash -. For example, with the title Saturday tournament:

- Book the voice channels
- Prepare the brackets
  - Collect the sign-ups
  - Seed the teams
- Post the rules
- Stream the final

The rules:

A line that starts with - is a task.
Spaces before the dash make it a subtask of the task above. A task with subtasks becomes a group.
The title can be up to 90 characters. The list can be up to about 4000 characters and 50 tasks, subtasks included. After the beta, the Free plan allows 20 tasks: see What Premium unlocks.

Submit the form, and the list appears in the channel. Here is the same list after a few steps. The first task is ticked, Prepare the brackets has an owner and Stream the final has a reminder.

The Saturday tournament list in Discord: six numbered tasks with checkboxes. The first is ticked and greyed out; Prepare the brackets has two subtasks and an owner; Stream the final has an owner and a reminder date. Below the list are the drop-down menu, showing the list's title, and two rows of buttons.

Rather learn by doing? Next to Create your list there’s a Tutorial button: it turns the explanation into a practice list of six lessons, in your language, and sends you the Guide, the same one you’ll find in More → Guide, in a message only you can see. Do the lessons in order: each one asks you to do something to itself, and names the button with its icon. Tick it, give it an owner and a reminder, change its text, delete it. The practice list is a normal list: like any new list, it needs a free place on your plan (see How the three places work), and you can delete it from More → Delete list when you’re done.

3. Tick a task

Under the list there is the check selector, a drop-down menu that shows the list’s title, and two rows of buttons. Open the menu and pick a task: its box changes from to , and the list updates for everyone. Pick it again to reopen it. Ticking a group ticks its subtasks too. Depending on your settings, TTM may also post a short notice under the list and record the change in a timeline thread.

Can't tick a task?

Every button in the second row must be off: if one is blue or red, picking a task applies that button's action instead. And a task with an owner can be ticked only by its owner, and by whoever has Manage messages on the channel.

4. Set a reminder

In the second row, click the bell — Reminder, the fourth button — once: it turns blue. Then pick a task that is not ticked yet. A form titled Set reminder for task … opens. It is already filled in with ten minutes from now: submit it as it is. Until you change it, the time zone in the last field is the server’s: change it if yours is different. The task shows the time, and the reminder arrives once. If your server has turned on recurring reminders, a summary card follows the form: press Save.

Good to know before the first try:

The reminder goes to the task’s owner, by direct message if the owner is a person.
If the task has no owner yet, you become its owner, so the reminder comes to you. From then on only you, and whoever has Manage messages, can tick that task. To give it to someone else, set the owner first with the person button — Owner, the second in the row.
Nothing arrived? Allow direct messages from server members: click the server name, then Privacy Settings. After a refused message, TTM waits some hours before it writes to that person again: see Reminders by direct message.
Closed the form with ✕? The list stays locked: open More under the list and press Unlock list.

Next steps

The task list panel — every button, explained.
Owners and tags — give a task to a person, a role or several people, and tag who to notify.
Reminders — repeating reminders, time zones, editing and removing.
Core concepts — owners, tags, groups and permissions.
Tips & tricks — small habits that save time, like reusing a list on another server.
Configuration — notifications, the tips, time zone and more.
Something not working? — quick answers to the most common problems.